Automated invoice workflow: invoiceLINE Best Practice

The industry solution for food, entertainment and recycling

In the Rhine-Main area (Wiesbaden, Mainz, Frankfurt, Darmstadt etc.) we support with our vendor invoice management solution (invoiceLINE) and others. Customers from the food processing industry, the entertainment industry and the recycling industry in automatic invoice processing. This invoice workflow with invoiceLINE is a certified SAP add-on.

Customer opinion on invoiceLINE

One of our enthusiastic customers is the Henkell & Co. Sektkellerei KG group of companies. This is one of the leading suppliers of sparkling wine, wine and spirits in Europe and uses our invoiceLINE solution for the automated processing of incoming invoices.

“The complete integration of the solution for the automatic processing of supplier invoices into our SAP® system was an essential criterion for us in the system selection”

Steffen Lemke | Henkell & Co. Sektkellerei KG
project manager

With invoiceLINE, they have opted for integrated integration into the existing SAP® system landscape. From freeform recognition developed in ABAP (data interpretation), through postprocessing through accounts payable accounting, to the manifold possibilities of connecting workflow participants. These can perform the checking, account assignment and release of incoming invoices within SAP® or WEB-based on the browser (eg Internet Explorer or Firefox). Escalation management ensures timely processing and identification of problematic billing procedures.

This gives us complete transparency over the entire process of our audit. Our accounts payable users are very satisfied with the convenience and user-friendliness of invoiceLINE. The approval workflow has a high acceptance.“

Birgit Pauly | Henkell & Co.
Project manager of the accounting department

Food industry

Further examples of the use of the invoiceLINE automated solution in the food industry are DMK Deutsches Milchkontor, Müller Milch and Zott.

Entertainment industry

Well-known TV broadcasters, such as the ZDF in Mainz or the ARTE in Strasbourg are among our customers when it comes to automatic invoice processing in SAP in the field of entertainment.

Recycling industry

Thanks to our automated invoice workflow, LANDBELL AG from Rhineland-Palatinate can efficiently and effectively carry out its business processes.

92%

Recognition rate

The standard solution of invoiceLINE already provides a very high recognition rate across all industries from the very first day.

100%

Customer satisfaction

Our fast-track method enables an optimized project process. This is one of our building blocks for customer satisfaction.

42%

Systemablösungen

Anteil der Kunden, die mit invoiceLINE ein anderes System abgelöst haben. Beweggründe sind vor allem die hohe SAP-Integration (einschließlich der freiform-Erkennung). 

Shared service and international roll out

Henkell & Co. has its own companies in 20 countries and exports to more than 100 countries worldwide. For the accounting department of the Henkell & Co. Group, which is organized as a shared service, a smooth, system-supported workflow of the invoice workflow is important. Due to the successful introduction of invoiceLINE, the international roll out of flowDOCS will now be carried out.

“Thanks to the comprehensive customizing guide, we can actively help shape the roll-out of invoiceLINE,” says Steffen Lemke. “It is very important to us that we can act largely autonomously here.” This is an essential feature of invoiceLINE: Customers can use their existing, trained resources to independently implement many measures without having to use the consulting resources of flowDOCS. Especially when used in shared services and especially in international roll out, these advantages of invoiceLINE come into play.

A special process model, called syntaxANALYZER, enables a roll-out without the need for country-specific licenses, supporting the implementation of freeform detection. Thus, even countries with low document volume can be connected cost-effectively. An important plus for process harmonization.

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Do you have any questions about our solutions? Would you like to have a non-binding discussion with one of our consultants and discuss your requirements? Then arrange a meeting with one of our consultants. Ask flowDOCS for an appointment right now.

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invoiceLINE: Facts & findings

  • Complete integration into your SAP system
  • Edit incoming invoices automatically
  • Edit incoming invoices automatically
  • Invoice release inside and outside SAP
  • Mobile release in the invoice workflow
  • Consulting by professional and industry-known consultants