Invoices

Edit incoming invoices automatically
Solution: invoiceLINE

With invoiceLINE, invoices from suppliers can be processed automatically. The functional scope ranges from freeform detection including learning procedures, the fully integrated SAP® post-processing to the clarification and release workflow. Of course, we support S / 4HANA.

With our best practice standard, we have a perfect solution for medium-sized companies: High functionality with the aim of automated booking of incoming invoices. Complete SAP® integration. Quick implementation of our modern invoice management solution in your SAP®. The possibility of future individual adjustments through customizing.

For corporations and international shared service centers, we have a comprehensive implementation guide. Thus, individual and country-specific settings for the automated processing of vendor invoices can be made. A separate module for reporting allows the analysis of KPIs and the evaluation of throughput times, detection rates, etc. up to the evaluation of suppliers with regard to the invoice quality. In this way, we provide you with modern invoice management in your company.

As part of our SAP® certification, the invoiceLINE 2.00 is an SAP ABAP add-on for SAP ERP 6.0 certified. We also received certification for S / 4HANA on Premise for invoiceLINE 2.00.

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free-form recognition

PDF & FeRD

Workflow

user-friendly

We are the only provider with a completely SAP®-integrated freeform detection based on SAP®-NetWeaver in conjunction with intelligent algorithms. An export for example on Ordering information is not required.

From zero to ninety: Our freeform header recognition delivers high quotas without the need for forms-based training. A special module offers both automatic and user-controlled learning methods for data interpretation in addition to problematic constellations.

Of course, invoiceLINE offers company code recognition. Furthermore, invoices can be assigned to the responsible person (user or team) in Accounts Payable by means of a filter. The processing by the accounting department takes place in SAP®. Your SAP® known features and online access to master data and order data are of course available.

The invoiceLINE module “mailHANDLERpdf” ensures the central handling of electronically incoming invoices directly in your SAP® environment: For example, for the automated transfer of incoming PDF invoices via email. Likewise supplier invoices are automatically processed in ZUG-FeRD format. And this includes the relevant archiving in the DMS system.

Our customers worked intensively with us in flowDOCS working groups with ZUG-FeRD. Together we support the initiative of BITKOM and the Federal Ministry of Economics. With invoiceLINE you can thus receive invoices from suppliers in the ZUG-FeRD format and process them automatically in your SAP® ERP. Background: A ZUG-FeRD-compliant bill is a PDF / A-3, into which an EU-wide standardized and structured XML file with the billing data is embedded.

In invoiceLINE we show the users the PDF. The system processes the embedded XML and thus OCR recognition for data interpretation can be dispensed with. – You can request more information about ZUG-FeRD and the mailHANDLERpdf from us.

There are many options in invoiceLINE for making the clarification and approval workflow more efficient. This can be set using our invoiceLINE customizing.

The agent determination can be made on the basis of cost centers and so on. The workflow participant can be shown the history of the invoice transactions that he has processed. There is the option for individual workflow control by the user inside and outside of SAP®.

Of course we support SAP® Portal and the Business Workplace. You can also have workflow processes processed via invoiceLINE-WEBflow outside of SAP®. Here we deliver extensive features on a modern, even mobile-enabled technology. The workflow participant receives an email. A “click” and his Internet Explorer provides him the interface to edit and release the bill.

In monitoring and through our special reporting module, the process owner, Accounts Payable, has everything in view. A modern escalation management sends out reminders and controls events.

Our customers are pleased that everything is oriented to SAP®. This creates high productivity in a user-friendly environment. Some of the special features include:

  • Our customers are pleased that everything is oriented to SAP®. This creates high productivity in a user-friendly environment. Some of the special features include:
  • Attachment of additional billing information (eg hospitality subscribers, bills in construction invoices, etc.) are easily possible for the accounting department and for releasing persons in the SAP® workflow.
  • Attachment of additional billing information (eg hospitality subscribers, bills in construction invoices, etc.) are easily possible for the accounting department and for releasing persons in the SAP® workflow.
  • ZUG-FeRD PDF / A-3 standard controllable via special invoiceLINE module.