Success Story:

Zott SE & Co. KG

“With invoiceLINE we have found the solution in which the freeform recognition as well as the workflow control and the invoice receipt book are fully integrated in SAP”.

Anton Schnepf, Head of Finance and Ccounting

ABOUT THE COMPANY

“Pleasure and quality from one source.” – this is what the Zott dairy from Mertingen stands for. This traditional Bavarian family business is already in its third generation and produces a wide range of food products at several locations. These include yoghurt, dessert and cheese specialities, for example. These products are sold in over 75 countries around the world. The products are characterized by innovation and high quality. The idea of partnership with milk producers as well as the sustainable production of the products are important values for Zott.

Zott-Logo
Zott Betriebsgelände

STARTING POINT

Zott uses SAP ECC 6.0 as the ERP system in the group of companies. SAP integration was therefore a key criterion in the selection of a suitable solution for automating the processing of suppliers’ invoices. “With invoiceLINE, we have found the solution in which the freeform recognition as well as the workflow control and the invoice receipt book are completely integrated in SAP”, says Anton Schnepf, the head of finance and accounting.

PROJECT START

The project started with the installation of the invoiceLINE standard delivery. This allowed Zott to see directly the “best practices” functionalities in the SAP environment. Together with the implementation guide, the individual process steps were discussed and adjustments defined.

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Erfolgreicher Produktivstart

SUCCESSFUL LAUNCH OF THE PRODUCTIVE SYSTEM

These included approval limits and other company-specific regulations, which were relevant to the workflow. These were implemented by the flowDOCS consultants in the invoiceLINE customizing and then the test phase was started. After the test iterations, the flowDOCS consultants accompanied the successful production start.

FURTHER PLANNING

Zott is now planning the international roll-out of invoiceLINE. On the one hand, the syntaxANALYZER method for free-form recognition will be used to connect new countries quickly and at low cost. In addition, the harmonization of business processes will be taken care of – in the concrete roll-out step, the project will go to Eastern Europe.

Weitere Projektplanung

SPECIFICALLY DEVELOPED REQUESTS

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invoiceENGINE

Thanks to invoiceENGINE, the corresponding bookings or initial acquisitions, which depend on transaction parameters or predefined booking rules, take place in the MM or FI modules. A transaction can either be posted and completed or a transaction-specific processing workflow is started (depending on the set of rules).

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statusENGINE

A cross-component monitoring statusENGINE logs process-specific activities and controls the correct flow of the technical workflows (and the processing workflow “visible” to the user).

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caseENGINE

In the cases where workflow processing is necessary, caseENGINE takes control of the further processing steps and offers the respective users appropriate workflow interfaces. The workflow, or rather the editing options, can be designed within caseENGINE to be as flexible and rule-oriented as possible.

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Additional Components

Moreover, invoiceLINE contains further sub-components, which provide evaluation or control functionalities: an invoice receipt book, the creation of transaction logs, the determination of a processing status and the provision of technical monitoring.

HOW MUCH DOES INVOICELINE MAKE THE EVERYDAY WORK AT ZOTT & CO. KG EASIER?

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Integration in SAP

invoiceLINE is integrated directly in SAP. No additional interfaces are required and the accounting of the transactions takes place directly in the SAP system.

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Clearly Structured Approval Process

The various possibilities to map individual clarification and release workflows facilitate and accelerate the processes.

Low Susceptibility to Errors

Thanks to invoiceLINE, the processes of document recognition and order reconciliation are system-supported. Fewer manual activities reduce the susceptibility to errors.

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Process Automation

Thanks to invoiceLINE, the process of checking incoming receipts takes only 5 seconds. Zott benefits from an enormous time saving.

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