Automatically process order confirmations inside SAP
Automatically process order confirmations inside SAP
AUTOMATE ORDER CONFIRMATIONS INSIDE SAP
Purchasing is one of the most important tasks in a company. Therefore, it is crucial to create processes that allow for fast and error-free working. However, when it comes to the processing of incoming order confirmations, suitable solutions are often lacking, which means that purchasing divisions are required to manually add the data in the SAP system. With the confirmationLINE, you can automatically process order confirmations inside SAP. Thanks to the wide scope of functions and full integration in SAP, the solution can be a clear driver of quality for your company’s purchasing.
Process solution fully illustrated in in SAP
The confirmationLINE is a process solution that is fully illustrated in SAP. Thanks to its SAP certification, it can be easily integrated in SAP ERP ECC 6.0 or in SAP S/4HANA. This way, you can directly process your order confirmations in your SAP system.
Recognition at position level and high recognition quotas
Position recognition is directly integrated in our confirmationLINE. The exact identification of position data thus offers optimal conditions for smooth recognitions and can increase blind booking quotas.
Processing of all common formats
Naturally, the confirmationLINE can process order confirmations received in all ordinary ways. This includes scanned documents, as well as IDoc-based order confirmations, or PDF files received by e-mail.
Direct comparison with the SAP order
A direct comparison with the SAP order helps to immediately identify eventual problems or divergences. After the process is complete, the order confirmation is linked to the order, ensuring that it remains accessible.
CORE PROCESS AND WAY OF WORKING
Step 1: Receipt of the order confirmation
Order confirmations may be received by you in a variety of ways. Paper-based order confirmations are first scanned with a scanning solution and set up for processing via the SAP standard transaction OAWD. Order confirmations received as PDF e-mail attachments are recognized and processed by the mailHANDLERpdf.
Step 2: Recognition and validation
Afterwards, order confirmations undergo optical character recognition (OCR) via background processing before being passed on to free-form recognition.
Step 3: Setting up of processes in the workCENTER
In the next step, the remaining processes are set up in the workCENTER (work basket of the order confirmation validation) and remain available for adjustments. In the workCENTER, users can also view scanned order confirmations. In addition, they can gain an overview of document volume and directly start the processing.
Step 4: Post-processing of the order confirmation
As part of the post-processing, the user has various opportunities besides post-recording. Order confirmations can be booked directly or clarification e-mails can be sent out.
Step 5: Authorization and process completion
After the clarification and authorization, the final processing by the order confirmation validator is conducted and the process is completed with a booking.
POSSIBLE EXTENSIONS
mailHANDLERpdf – receipt of order confirmations by e-mail
For order confirmations received as PDF e-mail attachments, the mailHANDLERpdf is needed. With the mailHANDLERpdf , the contents of order confirmations are recognized, processed, and transmitted to the SAP system, where the confirmationLINE can get to work.
Load balancing – simple process control
With load balancing for process control, processes can be distributed in shared-service centers. This ensures balanced work loads.
Customizing
Our customizing is extensive. With our guidelines, settings can be implemented quickly and easily. This leads to cost effective projects and great investment security.
POSSIBLE EXTENSIONS
mailHANDLERpdf – receipt of order confirmations by e-mail
For order confirmations received as PDF e-mail attachments, the mailHANDLERpdf is needed. With the mailHANDLERpdf , the contents of order confirmations are recognized, processed, and transmitted to the SAP system, where the confirmationLINE can get to work.
Load balancing – simple process control
With load balancing for process control, processes can be distributed in shared-service centers. This ensures balanced work loads.
Customizing
Our customizing is extensive. With our guidelines, settings can be implemented quickly and easily. This leads to cost effective projects and great investment security.
OUR SERVICES
To match the solution perfectly to your needs and requirements, we take a close look at your current processes and workflows with you. Via a questionnaire and workshop, we determine the optimal solution for you. Besides the core implementation, we also carry out tests and trainings for your staff. After the project, we continue to function as your reliable partner for version updates and support.
Questionnaire
Clarification of requirements via a questionnaire
Using a questionnaire, we determine your requirements for our solution. We ask in which form and quantity you receive documents, which archiving system you are currently using, as well as questions on a few extra points concerning your organization and current SAP system.
Through this, we can provide targeted information on the realization and optimally prepare your workshop.
Workshop
Presentation of the solution matching your requirements
In a workshop, we create a clearly structured project guidance with your staff. This is compiled on the basis of your process and SAP-system requirements and is shaped by best practices.
Implementation
Implementation of the solution
On the basis of the workshop, we implement the solution for you. Besides the standard process, we also happily implement additional solutions for your needs and requirements upon request.
Trainings
Training of your staff & go live
Besides extensive trainings, we also carry out important tests to make sure that your staff can work smoothly with our solution and that all processes work as planned.
During the go live, we proceed in close coordination with you to ensure a smooth transition to the new process.
Support
Version updates & support
We remain your partner beyond the implementation phase. Besides important version updates, we offer you comprehensive SAP support by the experienced SAP experts of the abilis group.
YOUR BENEFITS
Simpler. Faster. More transparently.
Thanks to the large scope of functions and full integration in SAP, the confirmationLINE contributes to an increase in process security and reduction of process costs. Automate order confirmation processes now – with the confirmationLINE.
Reduction of process costs
High recognition quota
Maximum transparency
No interfaces
Familiar environment
Multiple extensions
Reduction of process costs
With automated processes, you save time and avoid errors that could result from manual typing.
High recognition quota
Through the use of SAP-integrated free-form and position recognition, you benefit from a high recognition quota.
Maximum
transparency
The central monitoring offers huge transparency for all order confirmations. Through plausibility checks, divergences are identified and visualized.
No interfaces
The whole process takes place inside SAP. Because of this, you do not need to worry about your data, since it will not leave the SAP system.
Familiar environment
The user interface resembles the transaction ME22N, allowing the user to work in their familiar system enivironment.
Multiple extensions
The confirmationLINE stays flexible: We set up your processes to optimally match your requirements.
Important conditions
High quantity of incoming order confirmations
The confirmationLINE pays off especially if you receive a high number of order confirmations.
OCR server
A server must be made available for the connection of OCR to SAP.
Archiving solution
Is necessary for the filing of e-mails with attached order confirmations.
Master data maintenance
Process-relevant data, such as order and material numbers, must be maintained well.
PDF requirements
The recognition works best with black-and-white PDF files.
Scanner for mail
A scanner is needed for order confirmations received by mail.
Important conditions
High quantity of incoming order confirmations
The confirmationLINE pays off especially if you receive a high number of order confirmations.
Master data maintenance
Process-relevant data, such as order and material numbers, must be maintained well.
OCR server
A server must be made available for the connection of OCR to SAP.
PDF requirements
The recognition works best with black-and-white PDF files.
Archiving solution
Is necessary for the filing of e-mails with attached order confirmations.
Scanner for mail
A scanner is needed for order confirmations received by mail.
MORE INFORMATION
Have we sparked your interest? Download our factsheet, watch our webinar, or arrange a non-binding consultation. For our existing customers, we also have our most recent release notes to hand.
Factsheet
Webinar
Release notes
Contact
Factsheet
Download our confirmationLINE factsheet to receive all key information from one document.
Webinar
You would like to learn more about our confirmationLINE and its way of working in the SAP system? Watch our recorded webinar on the solution.
Release notes
We constantly develop our confirmationLINE further and regularly publish new release notes. You are an existing customer? Learn more about the latest product updates.
where we have already made
where we have already made
confirmationswork
Wanzl GmbH & Co. KGaA
Wanzl GmbH & Co. KGaA
Industry:
Shopping and luggage carts
Knoll Maschinenbau GmbH
Knoll Maschinenbau GmbH
Industry:
Machine engineering
Sortimo International GmbH
Sortimo International GmbH
Industry:
Vehicle equipment, ordering systems
Atlas Elektronik GmbH
Atlas Elektronik GmbH
Industry:
Electronics