Sortimo International GmbH
SOLUTION FOR AUTOMATING THE INVOICE RECEIPT PROCESS IN SAP
Site connection in 10 days
INDUSTRY SECTOR
Manufacturer of van racking & storage systems
Sortimo – about the company
The Sortimo International GmbH is the world’s leading manufacturer of in-vehicle equipment and, with its products, digital services and strategic consulting, offers mobility solutions that create a highly efficient and professional mobile working environment. Sortimo pursues a resource-conserving corporate policy in all areas in order to fulfill its responsibility towards customers, society and the environment. The company has its headquarters and only production site in Zusmarshausen, Bavaria, and employs around 1,300 people worldwide. With ten branches and 23 Sortimo stations in Germany and a presence in over 35 countries, Sortimo is internationally oriented.
The project
With the introduction of the invoiceLINE, Sortimo International GmbH has created a digital invoice receipt process that bundles invoices centrally in the SAP system.
OUTPUT SITUATION
Due to the connection of the subsidiary and various locations, it was no longer possible for Sortimo to implement a clear incoming invoice process and fast approvals. A transparent digital incoming invoice processing system was therefore needed. This could be implemented with the invoiceLINE. Invoices are now received centrally and are bundled in the SAP system.
Project description
Sortimo has introduced the invoiceLINE at its headquarters as part of the connection of the English subsidiaries as a shared service center and created an automatic incoming invoice process. This means that the invoices are scanned at the respective locations and processed with the help of the central invoiceLINE installation. This includes the free-form recognition of invoice data, automated posting and control in workflows. In addition, the entire system logic and process control takes place in the SAP system. Users work in their familiar SAP environment or receive the processes by e-mail and Internet browser as workflow participants in order to then process them.
Fast site connection
The invoiceLINE was introduced at Sortimo’s UK site within 10 days. This rapid implementation was possible thanks to the fast TRACK method used by flowDOCS, which achieves a short project duration. Connecting other Sortimo companies poses no problems. Therefore, further German and Belgian companies were added in a very short time.
Further projects
In addition to the invoiceLINE, Sortimo has also successfully introduced the confirmationLINE. This enables automated processing of order confirmations.
The added value
of our solution
More efficient and faster work thanks to fewer manual tasks
Free-form recognition inside SAP completely eliminates interfaces
Clearly structured approval processes through defined workflows
Employees work in their familiar SAP environment
It is a prerequisite for our shared service center that we have a central overview of invoice processes, regardless of our international locations. This is the only way we can work at optimum cost and offer our decentralized units a first-class service in accounts payable accounting.
Simone Scherer, Project manager at Sortimo International GmbH