Create and send outgoing e-invoices automatically inside SAP
Create and send outgoing e-invoices automatically inside SAP
AUTOMATE OUTGOING INVOICES INSIDE SAP
Digitization has fundamentally changed the invoicing process in companies. However, the switch to digital invoices or e-invoices poses major challenges for many companies. From compliance with legal regulations to integration into existing systems – the hurdles are many and complex.
With our billingMONITOR, you can easily and automatically create outgoing e-invoices – completely inside SAP. Our software not only enables seamless integration into your existing SAP system, but also ensures that all legal requirements are met. Automated workflows not only save you time, but also significantly reduce the error rate.
Process solution for outgoing invoices fully mapped in SAP
Our billingMONITOR includes the generation of e-invoices and their subsequent dispatch by e-mail - all directly in and from the SAP system.
Overview of all outgoing invoices for more transparency
The monitoring view gives you a good overview of all outgoing invoices, which increases transparency and makes auditing easier.
Creation of any e-invoice format
The billingMONITOR can handle all outgoing e-invoice formats in accordance with EN 16931 (e.g. XRechnung in Germany) and can be extended with any e-invoice format.
Connection to the customer's own message control system
The customer's own message control can be used to individually define in which format and by which means the invoices are to be sent.
CORE PROCESS AND OPERATION
Step 1: Invoice creation
As soon as an order is entered by the sales department, the corresponding invoice is created in the SAP system. Depending on the desired level of automation, this step can either be done manually or fully automated by our billingMONITOR.
Step 2: Checking the invoices
If the invoice was created manually in the SAP system, billingMONITOR provides a monitoring view of all invoices in the system that are ready to be sent.
Step 3: Generating & sending the e-invoice
For each invoice created, billingMONITOR now generates the corresponding e-invoice including the XML format and sends it via e-mail from the SAP system using the customer’s own message control. If the process is fully automated, the process already starts here by creating the e-invoice directly after order entry and sending it in the background.
Step 4: Monitoring and managing e-invoices
Once the e-invoice has been sent from the SAP system, there are various options for further managing the outgoing invoices. For example, you can not only check the generated PDF invoice and the associated XML structure, but also regenerate e-invoices and resend e-mails.
MANDATORY E-INVOICING IN B2B IN GERMANY FROM 2025
Electronic invoices will be mandatory in the B2B sector in Germany from 2025. Corresponding VAT regulations are contained in the Growth Opportunities Act, which was finally approved by the Federal Council following a conciliation procedure on 22.03.2024.
billingMONITOR automatically creates valid e-invoices in accordance with the European standard for electronic invoicing and the list of corresponding syntaxes in accordance with Directive 2014/55/EU (CEN standard EN 16931). Be ready now for the upcoming e-invoicing obligation in the B2B sector, both in Germany from 2025 and internationally, with our billingMONITOR.
Compliance with legal requirements
Create e-invoices in accordance with EN 16931
Automated processes
Optimization of e-invoice creation through automated creation & automated dispatch
Shorter throughput times
Sending the e-invoice directly from the SAP system and thus simplified invoice receipt by the recipient
Overview of all e-invoices
Central overview and management of all outgoing e-invoices (before and after dispatch)
OUR SERVICES
To ensure that the solution is tailored precisely to your requirements and needs, we look at your current processes and workflows together with you. Using a questionnaire and workshop, we determine the optimal solution for you. In addition to the actual implementation, we also train your employees and carry out tests. Following the project, we are your reliable partner for version updates and support.
Questionnaire
Clarification of requirements via questionnaire
We use a questionnaire to determine your requirements for our solution. We ask in what form and how many documents you receive, which archiving system you currently use and a few other points relating to your organization and current SAP system.
This enables us to provide more specific information on implementation when preparing the quotation and prepare the workshop in the best possible way.
Workshop
Presentation of the solution adapted to your requirements
In a workshop, we create a clearly structured project guideline with your project participants. This is based on your process and SAP system requirements with the help of best practices.
Introduction
Implementation of the solution
Based on the workshop, we implement the solution for you. In addition to the standard process, we are also happy to implement additional applications for your individual requirements and needs.
Training courses
Training your employees & go-live
In addition to extensive training, we also carry out important tests to ensure that your employees can work flawlessly with our solution and that all processes function the way you want them to.
During the go-live, we work closely with you to ensure a smooth transition to the new process.
Support
Version updates & support
We are also your partner beyond the implementation. In addition to important version updates, we also offer you comprehensive SAP support from experienced SAP experts from the abilis group.
YOUR ADVANTAGES
Easier. Faster. More transparent.
Experience how easily and efficiently you can create e-invoices – with billingMONITOR inside SAP. Discover the benefits and let us optimize your processes together.
Time & cost savings
Increase in process quality
Maximum transparency
No interfaces
Familiar working environment
New features on a regular basis
Time & cost savings
Automated processes save you an enormous amount of time. This leads to faster handling processes & more efficient administration.
Increase in process quality
Automation minimizes errors and invoices are sent more quickly to the right contacts.
Maximum transparency
Central monitoring provides a high level of transparency for all outgoing invoices. There is a clear history over the entire life cycle of the invoice.
No interfaces
The entire process takes place inside SAP. This means that you do not have to worry about your data, as it does not end up outside the SAP system.
Familiar working environment
Thanks to the complete SAP integration, your employees do not have to adapt to any new software.
Continuous development
We are constantly dealing with new issues and continuously developing our products. This means you always benefit from new functions and improvements.