Automatic processing of order confirmations with confirmationLINE
In the B2B environment, order confirmations from suppliers are an absolute must. However, it is often a complex process especially for smaller suppliers, as the purchasing department has to enter the data manually into the SAP system.
With confirmationLINE, order confirmations from suppliers can be processed automatically. The range of functions extends from free-form recognition, transferring order confirmations received by e-mail, post-processing completely integrated in SAP to the information workflow in case of any differences.
With our best practices standard, we have a perfect solution for med-sized companies and large corporations: high functionality. Complete SAP integration. Fast implementation. Of course, future customizing is also possible.
FREE FORM RECOGNITION & CONFIRMATIONLINE
With our fully SAP-integrated free-form recognition, it is no longer necessary to export for example any supplier master data to external components. Both scanned order confirmations, already available in PDF format, and iDOC-based order confirmations can be processed with confirmationLINE. Moreover, handling order confirmations received by e-mail is supported by a special module.
The confirmationLINE offers possibilities of personalized control for your order confirmations. These can be various criteria, such as order number or purchasing group. In addition, order confirmation processes can be assigned to the respective person (user or team) using a filter. The processing takes place inside the SAP system. Your SAP functionalities and access to master data and order data are of course available.
Order Confirmations are directly linked
Once the process is finished, the order confirmation is linked directly to the order. Thus, even after processing, it is available even straight after the order has been placed.
Direct Comparison with the SAP Order
The result of the recognition is directly compared with the SAP order and made visible through traffic light control.
The user interface is based on the appearance of the ME22N transaction, which is the standard transaction in the SAP system for entering order confirmations. In this way, the user works in their familiar system environment.
Extended Confirmation Management
Not only order confirmations can be processed automatically with confirmationLINE. The complete range of functions works for the processing of delivering schedules.
Additional Transactions Can Be Integrated
The integration of additional transactions for further analysis (for example, MM03, MD04…) is possible via confirmationLINE customizing.
iDOC interfaces for data transfer to the accounting system of the SAP system and for data transfer to the accounting system of an external system can be connected if necessary.
FOR AN OPTIMAL ORDER CONFIRMATION PROCESS WITH CONFIRMATIONLINE
Clarifying the prerequisites for confirmationLINE via questionnaire
- With the help of a questionnaire, we clarify what is required for the successful implemetation of confirmationLINE.
- If you are interested in the confirmationLINE, you are welcome to download the questionnaire in advance and send it to us already filled out. This will helps us to respond to your specific requirements right from the first meeting.
- Download the questionnaire here
confirmationLINE customized according to your needs
- In the first workshop, a structured project guideline is created together with you. The project guide is based on your process and SAP system requirements and is set up using best practices.
Implementation of confirmationLINE
- In order to adapt confirmationLINE even more individually to your needs, we offer extensions in addition to the confirmationLINE standard process.
- During the implementation, it is particularly important to us that you can continue to work as usual in your SAP system without interrupting the process and without any order confirmations getting lost.
Training of your employees & Go-Live
- During the implementation of confirmationLINE, your employees will of course receive comprehensive training, so that the work with confirmationLINE runs smoothly.
During the go-live process, we will be available at any time to help and support you, so that the transition to the new order confirmation process runs without any problems.
Version updates & support
Even after the implementation of confirmationLINE we will stay at your side. We will provide you with the important version updates and with the extensive SAP support from our experts.
IMPORTANT REQUIREMENTS FOR CONFIRMATIONLINE
For the successful implementation of confirmationLINE, certain requirements are necessary. Don’t worry – all SAP customizing settings are included in the standard system and we will of course be happy to help you with the implementation.
High Input of Order Confirmations
When there is higher input of order confirmations, it is worth to work with confirmationLINE.
In order to store e-mails with order confirmations as attachments, an archiving solution is required.
For smooth recognition, the PDF files should be in black and white.
A server is required in order to establish the connection from OCR to SAP.
Well Maintained Master Data
Process-relevant data, such as order numbers and material numbers, must be well maintained.
Scanner for Confirmations via Mail
In order to save the order confirmations received by mail, you need a scanner.
EXCERPT OF OUR REFERENCES
Specialized in the automation of business processes, flowDOCS Software GmbH offers its customers important solutions inside SAP since 2009. In the areas of finance and purchasing, flowDOCS accelerates processes with certified SAP solutions for medium-sized companies as well as for large corporations. Due to clear product strategies flowDOCS Software GmbH looks back on long lasting successful customer relationships. With the takeover by the IT and SAP full service provider abilis GmbH, these relationships are further expanded and complemented by efficient services.