Invoice Receipt Process – automated with the SAP-integrated invoiceLINE
Anyone who works in accounting knows the annoying topic of “manually processing invoices”. This important process should actually be digitized and carried out as quickly as possible.
That is why, we have developed invoiceLINE, with which the processing of incoming invoices can be automated and directly integrated into SAP. It also accelerates the invoice receipt process to less than a minute – without any manual effort.
invoiceLINE is suitable for every company! Currently, companies from 20 different industries, from SMEs to large corporations, are successfully using invoiceLINE.
Save yourself considerable time and costs – with the SAP-certified solution for process automation invoiceLINE.
Free-Form Recognition Inside SAP
As the only provider with free-form recognition, integrated in SAP, we offer you the fastest invoice acquisition – in under a minute! Due to the integration in SAP, it is possible that the module changes inside SAP are carried out faster. Of course, invoiceLINE is S/4HANA-ready!
Quick Invoice Check
With invoiceLINE, the verification process takes only 5 seconds – your accountants only have to skim quickly through the process.
Almost Error-Prone Verification
95% – this is the recognition rate for invoice recognition (company code & header data). You can, therefore, reduce errors that could occur during the manual verification.
Various Invoice Formats
With the invoiceLINE module mailHANDLER you can process PDF invoices, received by e-mail. Supplier invoices in ZUGFeRD or iDOC format are also processed automatically. This includes the relevant archiving in the DMS system.
Structured Authorisation Concept
Through a structured rights- and role-based organization management, the tasks are clearly defined, so that unauthorized users have no possibility to intervene in the invoice receipt process.
Sub-processes can be integrated and customized in accordance to your requirements. Thus, previously defined workflows can be started automatically afterwards. For example, transactions can be assigned to the person responsible (user or team) in accounts payable using a filter.
IMPLEMENTATION OF INVOICELINE
5 STEPS FOR THE OPTIMAL INVOICE RECEIPT PROCESS
Clarifying the requirements for confirmationLINE via questionnaire
- With the help of a questionnaire, we clarify what is required for the successful implementation of confirmationLINE. Here we ask in which form invoices are received by you, the number of incoming invoices, which archiving system is currently used as well as some further points regarding the current SAP system.
- You can of course download the questionnaire in advance and send it to us already filled out. This will helps us to respond to your specific requirements right from the first meeting.
- Download the questionnaire here
Introducing invoiceLINE, customized according to the customer requirements
In this workshop, we create a clearly structured project guideline together with your project participants. This will be based on your process and SAP system requirements with the help of best practices.
Implementation of invoiceLINE
- In addition to the invoiceLINE standard process, other requested additional applications are implemented, as well. These include the shadow booking and mailHANDLER. » All additional applications for your customized invoiceLINE are listed above.
- The top priority during the implementation is that you can continue to work, so that the process is not interrupted at any time and no invoice gets lost.
Training the Employees from the Financial Department & Go-Live Process
In addition to extensive trainings of your employees, important tests are also carried out in this phase to make sure that your people can work flawlessly with invoiceLINE and that all processes function as you wish.
During the go-live process, we work closely with you in order to ensure a smooth transition to the new invoice receipt process.
Version Updates & Support
We are your partner even after the implementation process. In addition to important version updates, we also offer you complete SAP support from the SAP experts at abilis GmbH.
IMPORTANT REQUIREMENTS FOR INVOICELINE
Contact us, we are happy to help you with all the requirements for the integration of invoiceLINE into your SAP system. Of course, we carry out all necessary SAP customizing settings – they are included in the standard system.
High Invoice Receipt
Higher return on invest is expected if there are at least 50 invoices per day.
Well Maintained Master Data
Your creditors’ and header data must be well maintained.
Server for OCR
A server is required in order to establish the connection from OCR to SAP.
For smooth recognition, the PDF files should be in black and white.
In order to store e-mails with invoices as attachments, an archiving solution is required.
Scanner for physical mail
For the invoices, which are received by mail, you need a scanner.
WE BENEFIT FROM THE INVOICELINE
Specialized in the automation of business processes, flowDOCS Software GmbH offers its customers important solutions inside SAP since 2009. In the areas of finance and purchasing, flowDOCS accelerates processes with certified SAP solutions for medium-sized companies as well as for large corporations. Due to clear product strategies flowDOCS Software GmbH looks back on long lasting successful customer relationships. With the takeover by the IT and SAP full service provider abilis GmbH, these relationships are further expanded and complemented by efficient services.