Automatically process dunning notices inside SAP
Automatically process dunning notices inside SAP
AUTOMATE DUNNING INSIDE SAP
Especially in companies that receive a large number of invoices every day, accounting teams may not be fast enough to pay all invoices on time. When a company receives a dunning notice, it is crucial to respond in a timely manner and initiate necessary communication processes. With the dunningLINE, you can automate incoming dunning notices, accelerate the dunning process, and reduce the manual efforts of your accounting staff.
SAP-certified solution for incoming dunning notices
Like all our process solutions, the dunningLINE benefits from SAP-integrated free-form recognition. Through the connection to the invoiceLINE, the entire dunning process is fully illustrated in SAP.
High recognition quotas thanks to position recognition
Free-form recognition alone already secures high quotas. Nevertheless, position recognition is contained in the standard version of the dunningLINE, which makes the use of blind booking even more efficient.
Clear overview of received dunning notices
With the dunningLINE, you receive a detailed list of all received dunning notices and their processing statuses. This helps your accountants identify which tasks they need to prioritize.
Connection to the invoiceLINE
Through the connection to the invoiceLINE, the status of the corresponding invoice can be viewed and follow-up processes initiated via a correspondence function and templates.
CORE PROCESS AND WAY OF WORKING
Step 1: Receipt of dunning notice
Dunning notices can be received by you via mail or e-mail. Depending on this, you may need to scan the dunning notice with a scanning solution before it can be processed. For dunning notices received by e-mail, the dunningLINE must be linked to the mailHANDLERpdf, which can recognize and transmit them.
Step 2: Data recognition
The received dunning notice is examined with our free-form recognition and filed in the SAP system, where your accountants can process it. To facilitate this, all outstanding dunning notices are presented in a clear overview.
Step 3: Data validation & linking to invoice
In this step, all data of the file is validated. Moreover, to clarify why a dunning letter was sent to you, the dunning notice is linked to the invoice.
Step 4: Allocation of processes
By viewing the status of an invoice, further clarification workflows can be initiated. Because the process is illustrated entirely digital, you can identify why a dunning notice was received and whether it was due to your fault or the issuer’s fault
Step 5: Process clarification via correspondence function
Kick off the clarification process directly within the SAP system by quickly sending an e-mail to the right person via the correspondence function.
OUR SERVICES
To match the solution perfectly to your needs and requirements, we take a close look at your current processes and workflows with you. Via a questionnaire and workshop, we determine the optimal solution for you. Besides the core implementation, we also carry out tests and trainings for your staff. After the project, we continue to function as your reliable partner for version updates and support.
Questionnaire
Clarification of requirements via a questionnaire
Using a questionnaire, we determine your requirements for our solution. We ask in which form and quantity you receive documents, which archiving system you are currently using, as well as questions on a few extra points concerning your organization and current SAP system.
Through this, we can provide targeted information on the realization and optimally prepare your workshop.
Workshop
Presentation of the solution matching your requirements
In a workshop, we create a clearly structured project guidance with your staff. This is compiled on the basis of your process and SAP-system requirements and is shaped by best practices.
Implementation
Implementation of the solution
On the basis of the workshop, we implement the solution for you. Besides the standard process, we also happily implement additional solutions for your needs and requirements upon request.
Trainings
Training of your staff & go live
Besides extensive trainings, we also carry out important tests to make sure that your staff can work smoothly with our solution and that all processes work as planned.
During the go live, we proceed in close coordination with you to ensure a smooth transition to the new process.
Support
Version updates & support
We remain your partner beyond the implementation phase. Besides important version updates, we offer you comprehensive SAP support by the experienced SAP experts of the abilis group.
YOUR BENEFITS
Simpler. Faster. More transparently.
With the dunningLINE, you can automate your incoming dunning notices. Moreover, you gain greater transparency surrounding the processing of received dunning letters. The clarification process takes place in the SAP system, which brings various advantages.
Support for your accountants
Significant cost savings
Huge time savings
Simple communication
No interfaces
Heightened transparency
Support for your accountants
Through automation and stabile recognition quotas, the manual tasks of your accountants are drastically reduced.
Significant cost savings
Save dunning fees and interest payments that can result from lacking transparency.
Huge time savings
Significantly reduce processing times for incoming dunning notices in all areas.
Simple communication
The clarification process and communication with your suppliers are made easier.
No interfaces
Incoming dunning notices are processed directly in the SAP system, avoiding interface issues.
Heightened transparency
With a clear overview, you will never miss dunning notices again.
Important conditions
invoiceLINE
The use of the invoiceLINE is currently required for the dunningLINE.
Server for OCR
Archiving solution
Good master data maintenance
PDF requirements
Scanner for mail
IMPORTANT CONDITIONS
invoiceLINE
PDF requirements
Good master data maintenance
Archiving solution
Server for OCR
Scanner for mail
MORE INFORMATION
Have we sparked your interest? Download our factsheet or arrange a non-binding consultation.
Factsheet
Contact
Factsheet
Download our invoiceLINE factsheet to receive all key information from one document.