Automatically process incoming invoices inside SAP
Automatically process incoming invoices inside SAP
AUTOMATE INVOICE RECEIPT INSIDE SAP
The manual processing of incoming invoices costs companies enormous amounts of time and is prone to errors – especially when large amounts of invoices are received. This important process should be digitalized and carried out as fast as possible. This is why we have developed the invoiceLINE, which allows you to automate and complete the processing of incoming invoices directly inside SAP. Moreover, the solution accelerates this process to under one minute – without manual effort.
SAP certified solution for incoming invoices
The invoiceLINE is certified for SAP ERP ECC 6.0, as well as for S/4HANA on premises, S/4HANA Cloud (private edition), and RISE with SAP (private edition). It always functions on the latest basic standard of the applicable S/4HANA release.
Rapid invoice recording fully inside SAP
With our invoiceLINE, you can process your inbound invoices within your SAP system. Our free-form recognition inside SAP ensures the fast recording of invoices in less than a minute, which allows for rapid module switching.
Processing of all common invoice formats
Whether paper, PDF e-mail attachments, EDI, XML, ZUGFeRD, IDoc or XInvoice: Die invoiceLINE processes all incoming invoices centrally and fully electronically. The biggest advantage: You do not require additional solutions or interfaces.
Countless customizing options & workflows
Based on a strong standard solution, we offer you various extensions and countless customizing options. Even specific workflows can be integrated and tailored to your wishes.
CORE PROCESS AND WAY OF WORKING
Step 1: Invoice receipt
You may receive invoices in various different ways. Invoices received per post are digitalized with a scanning solution and automatically transferred to the archiving system. Invoices received via e-mail are recognized as invoices by the mailHANDLERpdf and are also transferred afterwards.
Step 2: Recognition and processing of the invoice inside SAP
Via the archiving system, the invoice is forwarded to an OCR server, where it undergoes optical character recognition. Our free-form recognition inside SAP then gives the characters meaning, allocates values, and files the data according to the boxes in the SAP system.
Step 3: Visual or automatic checks
In the workCENTER, invoices are collected and displayed. You can check, process, and book invoices, or initiate the authorization process in the next step. If you opt for blind booking and your invoice is correct, the booking process is complete with this step.
Step 4: Initiate an authorization process
Workflows for the authorization of content and payment can be completed automatically with the invoiceLINE. They are defined during the implementation and filed as transactions in the SAP system.
Schritt 5: Booking the invoice in the SAP system
After the authorization process, the invoice returns to the workCENTER. Since the invoiceLINE recognizes company codes and all other important data, the invoice is booked according to your choice, correctly stored in SAP, and archived in an archiving system.
POSSIBLE EXTENSIONS
mailHANDLERpdf – invoices received by e-mail
For the processing of invoices received by e-mail, the so-called mailHANDLERpdf is required. It recognizes the content of e-mails, processes it, and passes it on to the SAP system. Customers that receive most of their invoices via e-mail are recommended to make use of the mailHANDLERpdf.
Position recognition – efficient blind booking
While, in the past, header data was recognized and supplemented with position information from the order, our position recognition allows for the processing of actual data from the positions of a document, which offers a multitude of new possibilities. The improved recognition quality also increases the blind booking quota.
reportENGINE – reports for process enhancement
With the reportENGINE, you can generate useful reports. With the results of these reports, you can – for instance – improve, extend, or slim down the incoming invoices process. Examples for reports include: recognition assessments, blind booking yes or no, payment run report, run times (process until final booking), etc.
caseENGINE – stay on top of authorization processes
The caseENGINE enables the setting up of individual and dynamic workflows through different transactions, as well as extensive monitoring: persons responsible gain an overview of process statuses and intervene if necessary. Through technical monitoring, potential problems can be prevented proactively.
Escalation management – react rapidly
The following escalation mechanisms for the special treatment of non-processed workflow processes will be set up:
Escalation level 1: First reminder e-mail to workflow recipient (4 working days)
Escalation level 2: Return process to the process owner (2 working days after escalation level 2)
Our invoiceLINE experts would happily consult you on escalation management with no strings attached.
syntaxANALYZER – for international rollouts
Everyone seeks to keep the costs of an international rollout as low as possible. With the syntaxANALYZER, this no longer presents a challenge. A responsible relationship between license and consulting costs and the process volume is set up for this purpose.
Did you know? Through the additional application syntaxANALYZER only one-off rollout costs are incurred – no licenses per country or language.
POSSIBLE EXTENSIONS
mailHANDLERpdf – invoices received by e-mail
For the processing of invoices received by e-mail, the so-called mailHANDLERpdf is required. It recognizes the content of e-mails, processes it, and passes it on to the SAP system. Customers that receive most of their invoices via e-mail are recommended to make use of the mailHANDLERpdf.
Position recognition – efficient blind booking
reportENGINE – reports for process enhancement
With the reportENGINE, you can generate useful reports. With the results of these reports, you can – for instance – improve, extend, or slim down the incoming invoices process. Examples for reports include: recognition assessments, blind booking yes or no, payment run report, run times (process until final booking), etc.
caseENGINE – stay on top of authorization processes
The caseENGINE enables the setting up of individual and dynamic workflows through different transactions, as well as extensive monitoring: persons responsible gain an overview of process statuses and intervene if necessary. Through technical monitoring, potential problems can be prevented proactively.
Escalation management – react rapidly
The following escalation mechanisms for the special treatment of non-processed workflow processes will be set up:
Escalation level 1: First reminder e-mail to workflow recipient (4 working days)
Escalation level 2: Return process to the process owner (2 working days after escalation level 2)
Our invoiceLINE experts would happily consult you on escalation management with no strings attached.
syntaxANALYZER – for international rollouts
Did you know? Through the additional application syntaxANALYZER only one-off rollout costs are incurred – no licenses per country or language.
OUR SERVICES
To match the solution perfectly to your needs and requirements, we take a close look at your current processes and workflows with you. Via a questionnaire and workshop, we determine the optimal solution for you. Besides the core implementation, we also carry out tests and trainings for your staff. After the project, we continue to function as your reliable partner for version updates and support.
Questionnaire
Clarification of requirements via a questionnaire
Using a questionnaire, we determine your requirements for our solution. We ask in which form and quantity you receive documents, which archiving system you are currently using, as well as questions on a few extra points concerning your organization and current SAP system.
Through this, we can provide targeted information for the realization and optimally prepare the workshop.
Workshop
Presentation of the solution matching your requirements
In a workshop, we create a clearly structured project guidance with your staff. This is compiled on the basis of your process and SAP-system requirements and is shaped by best practices.
Implementation
Implementation of the solution
On the basis of the workshop, we implement the solution for you. Besides the standard process, we also happily implement additional solutions for your needs and requirements upon request.
Trainings
Training of your staff & go live
Besides extensive trainings, we also carry out important tests to make sure that your staff can work smoothly with our solution and that all processes work as planned.
During the go live, we proceed in close coordination with you to ensure a smooth transition to the new process.
Support
Version updates & support
We remain your partner beyond the implementation phase. Besides important version updates, we offer you comprehensive SAP support by the experienced SAP experts of the abilis group.
YOUR BENEFITS
Simpler. Faster. More transparently.
With our invoiceLINE, you can automate incoming invoices and thus significantly lower the invoice-processing burden. Save significant amounts of time and costs – with the SAP-certified process automation solution invoiceLINE.
Unburden your accounting team
Time and cost savings
High recognition quota
No interfaces
Familiar environment
New features at regular intervals
Unburden your accounting team
Your accounting team saves time on manual typing and can fully concentrate on its core tasks.
Time and cost savings
Through digitalized and automated processes, the effort required for invoice processing is significantly reduced.
High recognition quota
No interfaces
Familiar environment
Thanks to the full SAP integration, your staff do not need to adjust to a new software.
New features at regular intervals
We always work on new innovations and constantly develop our products further. This means that you will regularly benefit from new functions and improvements.
Important conditions
Incoming invoices
The higher your invoice volume, the higher your return on investment.
Server for OCR
Archiving solution
Good master data maintenance
PDF requirements
Scanner for mail
Important conditions
Incoming invoices
The higher your invoice volume, the higher your return on investment.
Good master data maintenance
Your creditors and header data must be free of errors.
Server for OCR
A server must be made available for the connection of OCR to SAP.
PDF requirements
The recognition works best with black-and-white PDF files.
Archiving solution
Is necessary for the filing of e-mails with invoice attachments.
Scanner für Briefpost
A scanner is needed for invoices received by mail.
FOR MEDIUM-SIZED COMPANIES
You are looking for a solution for automated invoice processing, but currently process fewer than 50 invoices per day? We have created the invoiceLINE lite version for you, which covers all key functions. Thanks to the price model optimized for medium-sized companies, you can achieve a high return on investment despite a lower quantity of incoming invoices and save valuable time and resources.
MORE INFORMATION
Have we sparked your interest? Download our factsheet, watch our webinar, or arrange a non-binding consultation. For our existing customers, we also have our most recent release notes to hand.
Factsheet
Webinar
Release notes
Contact
Factsheet
Download our invoiceLINE factsheet to receive all key information from one document.
Webinar
You would like to learn more about our invoiceLINE and its way of working in the SAP system? Watch our recorded webinar on the solution.
Release notes
We constantly develop our invoiceLINE further and regularly publish new release notes. You are an existing customer? Learn more about the latest product updates.
where we have already made
where we have already made
invoiceswork
Wanzl GmbH & Co. KGaA
Industry:
Shopping and luggage carts
Alois Müller GmbH & Co. KG
Molkerei Alois Müller GmbH & Co. KG
Industry:
Food
Nolte Küchen GmbH & Co. KG
Nolte Küchen GmbH & Co. KG
Industry:
Kitchens
Sortimo International GmbH
Sortimo International GmbH
Industry:
Vehicle equipment, ordering systems
Henkell & Co. Sektkellerei KG
Henkell & Co. Sektkellerei KG
Industry:
Drinks
Stromnetz Hamburg GmbH
Stromnetz Hamburg GmbH
Industry:
Energy